Welcome to High Legh Pre-School Nursery

Committee Roles

There are three official roles in the committee which are the Chairperson, Secretary and Treasurer.  Each one of these has it’s own responsibilities which are: –

 

Chairperson

  • Represents and acts as a spokesperson for the pre-school.
  • Chairs meetings of the charity; including committee meetings, open meetings and general meetings, such as the Annual General Meeting (AGM).
  • Sets the agenda for meetings together with the Secretary.
  • Co-ordinates the work of the committee to ensure effective administration.
  • Acts as the ‘Nominated Person’ for Ofsted purposes.
  • Line manages the Manager of the setting.
  • Supports other committee members and authorises the work of the Treasurer.

Secretary

  • Responds punctually to all correspondence; keeping proper records.
  • Organises all meetings including booking venues, arranging refreshments, liaising with attendees to ensure they are informed etc.
  • Draws up meeting agendas and circulates to all attendees punctually.
  • Takes accurate minutes during meetings, types up and sends them out to all attendees in a timely manner.
  • Ensures all office filing is kept up-to-date.
  • Supports all committee and staff members, by ensuring the administrative function is efficient.

Treasurer

  • Ensures the committee are aware of the financial position of the charity, providing an up-to-date written statement of accounts at committee meetings.
  • Ensures that all committee members are aware of their financial responsibilities and comply with the charity’s finance procedures.
  • Ensures that the committee apply the charity’s resources exclusively in pursuance of its charitable objectives.
  • Presents accounts to the members at the AGM.
  • Manages the charity’s bank account, updating the list of signatories as necessary.
  • Prepares in advance an annual budget, as agreed by the committee, and monitors it regularly.
  • Issue bills and receipts on behalf of the charity and ensures that all necessary payments are made promptly.
  • Ensures that the charity’s financial records are maintained accurately and updated on a timely basis.
  • Manages staff payroll and volunteers’ expenses.
  • Arranges for the accounts to be checked annually and independently.
  • Reviews and returns any other financial reports as necessary.